Congress subsidy in Lower Austria

Q & A about event subsidies

Lower Austria is considered to be the country’s prime location for international congresses and events. This is hardly surprising as there are many advantages, one of which being the attractive congress subsidy program by the state of Lower Austria. The subsidization of scientific events can amount to EUR 3,000, which makes this Austrian federal state a go-to destination for event organizers.

Even better: Convention Bureau Niederösterreich organizes the professional handling and awarding of subsidies while you can fully focus on planning your congress.

The congress subsidy in short

Congress subsidization in Lower Austria is a financial support by the federal state for scientific congresses with at least 60 participants. These must take place in Lower Austria and result in at least 100 overnight stays.

FAQ: subsidy guidelines & management

In order to be granted a congress subsidy, a project needs to fulfil certain criteria. If this is the case, the amount of the subsidy will be calculated subsequently. The subsidy amounts to a sum between EUR 1,500.00 and 3,000.00 in relation to the number of verified overnight stays due to the congress.

Which criteria must be met for event subsidization?

The subsidization applies to all congresses that are held in Lower Austria and

  • ... have a scientific or education-oriented focus.
  • … are attended by at least 60 participants (not including the parties accompanying the participants)
  • ... result in at least 100 overnight stays in the federal state of Lower Austria (including the parties accompanying the participants)

You may apply for a subsidy either as the event organizer of the congress or as their appointed PCO. In either case, the application must be submitted to Convention Bureau Niederösterreich at least three months before the congress starts.

Do I receive a subsidy for events without overnight stays?

No. All of the criteria above must be met 100 percent in order to receive an event subsidy. Only congresses resulting in overnight stays (at least 100 overnight stays in Lower Austria) qualify for subsidization. You are not entitled to any subsidy if the congress takes place in Lower Austria but the participants stay overnight in another federal state, such as Vienna, or vice versa.

In short: Both the congress and the minimum number of 100 overnight stays need to be in Lower Austria.

What is the extent of subsidization of scientific events and congresses?

The more overnight stays your event entails in the federal state of Lower Austria, the higher the extent of the subsidy will be. After the congress it lies within the responsibility of the event organizer to hand in written proof of the number of overnight stays, for example a confirmation issued by the hotel.

  • 100 to 200 overnight stays: EUR 1,500.00
  • 201 to 400 overnight stays: EUR 2,000.00
  • 401 to 1,000 overnight stays: EUR 2,500.00
  • more than 1,000 overnight stays: EUR 3,000.00

Learn all the details about the subsidy guidelines 2017 now!
Subsidy guidelines 2017

Where do I receive individual advice for congress subsidies?

Get in touch with Convention Bureau Niederösterreich and you will receive detailed information concerning your query. The team of Convention Bureau is happy to help you if you are not sure whether your event meets all criteria for congress subsidization. Or in case you would like to find out the approximate subsidy amount. Or if you have any further questions concerning the congress subsidy.

Your contact:
Edith Mader
convention@noe.co.at
+43 2742 / 9000 – 19825

Do I need to attend to the handling of the subsidization process?

Of course not. The Convention team of Lower Austria is happy to arrange this for you. All you need to do is to make sure that the qualification criteria for subsidization are met and then send us your application including all relevant documents. In the next step, we will examine your application according to the given subsidy guidelines and inform you as quickly as possible whether your application has been approved.

What happens after the approval?

For the final disbursement of the granted subsidy the competent authority needs further documents from you as the event organizer. For example, a list of participants and an invoice of the actual subsidy amount are needed. Certain services such as the insertion of the logo of Niederösterreich-Werbung GmbH on the website of your congress or an entry in the Austrian congress statistics are also required for disbursement. Read more about the disbursement modalities and return services in the subsidy guidelines 2017 ...

When will I receive the congress subsidy?

The granted subsidy is disbursed after the congress and the fulfilment of all criteria as well as the completeness of all relevant documents by January 31 of the subsequent year.

How are subsidies disbursed?

The invoice issued by the event organizer will be settled by Niederösterreich-Werbung GmbH. They will transfer the granted subsidy sum to your specified bank account within the time frame mentioned above. The total amount of the subsidy will be disbursed in one transfer and does not need to be set off against other services.

Apart from the event subsidy, what else speaks in favor of congresses in Lower Austria?

The financial incentive is only one among many advantages that make Lower Austria a top-class destination for congresses, conferences and events of all kinds. Whether your event will be a success depends, above all, on the right contact person. With Convention Bureau Niederösterreich at your side, you will manage this challenge easily.

You may look forward to the following services:

  • support in finding a venue and the organization by the competent team of Convention Bureau Niederösterreich and its 44 high-class partners
  • approved top partner companies of Convention Bureau within the whole region
  • unique leisure opportunities for your social program including culture & nature, wine & culinary pleasures
  • central location in the heart of Europe, within close proximity to Vienna (Vienna Airport)
  • high-quality Congress Locations – ranging from historic to state-of-the-art
  • further reasons for your congress in Lower Austria

Did you find these points convincing? Then do not hesitate to apply for congress subsidization today and turn your congress in Lower Austria into a veritable success!

Application Form

Which locations are suitable for congresses in Lower Austria?

One of the preconditions to benefit from congress subsidization is the holding of a scientific congress in Lower Austria. The team of Convention Bureau will support you right from the start with finding a suitable location. They will advise you individually and with great competence on the top locations of the region, and together you will evaluate which most aptly fulfils your requirements. You will surely find the ideal venue for your event among the top-class partner companies for congresses.

Have a look at the top locations for congresses in Lower Austria now!

Congress locations in Lower Austria

The attractive congress subsidization is not the only reason why Austria’s largest federal state enjoys increasing popularity with organizers of congresses and international major events. Above of all, it is also due to locations combining a professional infrastructure with the country’s unique culinary culture. For example, the spa and Biedermeier town of Baden, the cultural hub of the Wachau, Krems, or the trade fair city Tulln an der Donau.

Furthermore, excellent congress centers attract event organizers in great numbers. “Culture meets technology” could be the motto of congress locations in Lower Austria. Historical flair and modernity do not exclude one another in this cultural region. On the contrary: They form the perfect combination for successful business events in an extraordinary ambience.

Congress Casino Baden

Europe’s biggest casino stands out due to its elegant ambience, as does the casino staff due to its many years of experience in organizing events. Surrounded by high-class hotels, the casino makes Baden the perfect congress city. A uniform room rate in many hotels leaves your participants much freedom of choice in picking their accommodation. 

Capacities:

  • up to 1,100 persons
  • 300 rooms at a uniform rate in the spa town of Baden

Highlights:

  • gourmet catering
  • all-inclusive rates and social programs
  • historical ambience with state-of-the-art technology

Hotel Congress & Eventcenter Schlosspark Mauerbach

This elegant and modern congress center in the countryside also serves as four-star superior accommodation for congress participants. The location is exceptionally lovely: The castle grounds of Mauerbach are only three kilometers from Vienna’s city limits.

Capacities:

  • hotel rooms: 86
  • conference rooms: 16 (customizable, 34 to 175 persons each)

Highlights:

  • free underground parking lot
  • gourmet restaurant
  • new spa area

Messe Tulln

The exhibition center Messe Tulln an der Donau is the biggest and most modern fairground in Lower Austria. A total of more than 85,000 square meters allows for congresses of an international scale. The proximity to Vienna and to the recreational area of the Danube floodplains offers additional possibilities for the leisure and social program.

Capacities:

  • concert and event hall: up to 2,990 persons
  • biggest exhibition hall (Hall 3): 6,500 m2
  • catering area: 500 seats
  • parking spaces: 7,000

Highlights:

  • 9 customizable halls
  • barrier-free
  • Wi-Fi in the entire fair area

Austria Trend Eventhotel Pyramide

Under the glass pyramid in Vösendorf, right at Vienna’s city limits, your guests will find a four-star hotel, a congress center and a broad spectrum of culinary as well as leisure facilities. Good to know: The tram-train service of the Badener Bahn, your direct link to Vienna’s city center, has a stop in front of the hotel.

Capacities:

  • hotel rooms: 442 rooms, 39 hotel suites
  • seminar rooms: 20 rooms with a total of 3,500 m2
  • event pyramid: 5,000 m2
  • Freegarden: 4,000 m2
  • parking spaces: 500

Highlights:

  • 20 minutes from Airport Wien-Schwechat, 20 minutes from Vienna’s city center
  • spa and pool area
  • Austria’s biggest shopping center (SCS) within close proximity
  • all-inclusive rates and social programs

Conference Center Laxenburg

Located close to Vienna’s city limits, the Conference Centre in Laxenburg presents itself in imperial glory and yet with state-of-the-art equipment. The experienced event team and the historical rooms guarantee to make your congress an event highlight.

Capacities:

  • up to 880 persons
  • parking spaces: 60

Highlights:

  • terrace and fairground
  • free parking spaces
  • first-class catering

There are some unanswered questions concerning the congress subsidy or one of the congress locations? You are looking for a suitable social program for your congress? You would like to have a professional PCO at hand? Or a catering business taking care of the culinary aspect of your event? Please do not hesitate to get in touch with the team of Convention Bureau Niederösterreich! We know the best partners of the region and support you in finding a location and the organization of your business event!

Application Form

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